Our admission procedure is very simple and flexible. We follow a standard admission procedure according to the CAIE Curriculum. As Oxford International School is the first ISO Certified School in Bangladesh [21001: 2018] we strive to collect and preserve all the important information of every single student in our won database [EMS].
To gain admission to Oxford International School, the candidate must collect the admission form from our respective campuses/ from the website. After collecting the form the candidate/parents must fill up the form with accurate information. A document checklist will be provided with the form so that it becomes easier for the candidate/parents to submit all the relevant documents while getting admission to OIS. The below-mentioned documents must be submitted along with the admission form.
Contact Information: Having a passport-sized photo of each parent is required for documentation related to parental consent, contact information, and emergency contacts. These photos help school staff identify parents during meetings or school events.
Verification: The photos of parents can be used to verify the identity of individuals claiming to be the parents of the student, especially during parent-teacher conferences, meetings, or when someone is picking up the student from school. Record-Keeping: The school may require two passport-sized photos of the applicant for identification and record-keeping purposes. These photos are typically used for creating student ID cards and maintaining a student database.
Security and Safety: Having a standardized photo of the student helps enhance school security. It ensures that the person claiming to be the student matches the photo on the ID card, reducing the risk of unauthorized access to the school premises.
Emergency Situations: In the event of an emergency, having a recent photo of the student can be invaluable for identification and ensuring the student's safety.
Student Information: The report card starts with essential details about the student, such as their name, date of birth, admission number, and contact information. This section ensures that the document pertains to the correct individual.
Academic Year: The report card specifies the academic year for which it is issued. This helps in keeping a chronological record of the student's progress.
Grades/Subjects: The heart of the report card is the academic performance section. It includes a list of subjects studied during the academic year, along with the corresponding grades or marks obtained. This section gives a clear indication of the student's strengths and weaknesses in various subjects.
Promotion Status: The report card typically mentions whether the student has been promoted to the next grade. This is an essential piece of information for the new school to determine the student's eligibility for admission to a specific grade.
Special Remarks: In some cases, the report card may include special remarks or recommendations from the previous school. These comments can highlight areas where the student may need extra support or where they excel.
Parent/Guardian Signatures: The report card usually requires the signatures of parents or guardians, indicating that they have reviewed and acknowledged the contents.
Academic History: The transfer letter typically contains information about the student's academic performance, including grades, attendance records, and any special achievements. This data assists the new school in evaluating the student's prior educational background and making informed decisions about class placement and curriculum adjustments if needed.
Behavioral and Disciplinary Record: The letter may include information about the student's behavioral and disciplinary history at the previous school. This is essential for the new school to understand the student's conduct, helping them ensure a safe and supportive learning environment.
Immunization and Health Records: Often, the transfer letter includes crucial health-related information such as immunization records and any known allergies or medical conditions. This information is vital for the new school's health and safety protocols.
Personal Information: The transfer letter may include basic personal details of the student, including their date of birth, address, and contact information, which is useful for the new school's administrative purposes.
Identity:The birth certificate is a primary document that establishes the child's date of birth and provides proof of identity. This is essential to verify their identity.
Age Eligibility: Many schools have age-specific admission criteria to ensure that students are developmentally ready for the grade they are entering. Birth certificates are used to confirm that the child meets these age requirements.
Citizenship or Residency Status:A passport information page can provide information about the child's citizenship or residency status. Schools may need to verify that the child is legally eligible to attend school in the country or region where the school is located.
Emergency Contact Information: Passport information may include details of the child's legal guardians or parents. This information is crucial for emergency contact purposes. It helps schools contact parents or legal guardians in case of an emergency, and it ensures that the right individuals are involved in decision-making for the child.
Educational Records and Transcripts: These documents also help in maintaining accurate educational records for the child. The birth certificate and passport information page are often used as reference points for creating and updating the student's records.
Preventing Fraud: In an age where identity theft and fraud can be a concern, schools need to verify that the information provided on the application matches the child's true identity.
Immunization and Health Records: In some cases, schools use these documents to ensure that students have met immunization and health requirements, as information about the child's birthdate can be crucial in determining the vaccination schedule.
Reporting and Funding Purposes: Schools are often required to report various data to educational authorities and government agencies for funding and planning purposes. Birth certificates and passport information pages can assist in this reporting.
Verification of Parentage: Schools may request NID or Passport details of both parents to verify the parentage of the child. This helps ensure that the child is indeed the biological or legal child of the individuals claiming to be the parents. It is an important step to prevent any fraudulent claims and ensure the safety and security of the child.
Legal Guardianship: In cases where there may be legal guardianship arrangements, having the NID or Passport details of both parents helps the school understand the legal obligations and responsibilities of all parties involved. This is important for decision-making regarding the child's education and welfare.
Custody Agreements: In situations where there are custody agreements or court orders specifying the rights and responsibilities of each parent, the school may need this information to ensure they are following the legal requirements and providing access and information to the appropriate parties.
Safety and Security: Knowing the identities of both parents can contribute to the overall safety and security of the school environment. It helps the school confirm that individuals picking up the child are authorized caregivers.
Emergency Contact Information: Schools need up-to-date contact information for both parents in case of emergencies. NID or Passport details are reliable means of contact information, and they help the school establish a direct connection with the parents in case of any urgent situations involving the child's well-being.
Identification and Security: The primary reason for requesting these photographs is to enhance the identification and security measures within the school premises. By attaching a photograph of the student to their Escort Card, the school can ensure that only authorized individuals can pick up the child. This minimizes the risk of unauthorized persons gaining access to the students, which is crucial for the safety and well-being of the children.
Verification of Guardians and Authorized Personnel: Many schools have strict policies regarding who can pick up students. By attaching photographs to Escort Cards, the school can easily verify the identity of the individuals authorized to collect the students. This adds an extra layer of security and minimizes the chances of misunderstandings or disputes.
Child Safety: The safety of students is of paramount importance to any school. By implementing these security measures, the school demonstrates its commitment to ensuring that each child leaves the premises safely and is handed over to the right person. This reassures parents that their children are in good hands.
Streamlining the Dismissal Process: During school dismissal times, there can be a lot of chaos and a rush of parents and guardians picking up their children. The use of Escort Cards with photographs can help streamline this process. Teachers and school staff can quickly and accurately identify the correct child and the authorized adult, reducing the potential for confusion and ensuring a smoother dismissal procedure.
Emergency Situations: In case of an emergency, such as a lockdown or evacuation, having these photographs readily available on Escort Cards can be invaluable. It helps school staff and emergency responders quickly identify and reunite students with their authorized guardians or contact persons.
Accountability: It also aids in keeping a record of who picked up the child each day, which is crucial for accountability and tracing the whereabouts of the students during the dismissal process.
Health and Safety: Schools have a responsibility to ensure the health and safety of all students and staff within their premises. By collecting medical information, schools can identify any specific health needs or concerns of individual students and take appropriate measures to address them.
Accommodation and Support: Some students may have medical conditions, disabilities, or special needs that require accommodations or support services. Having access to medical documents helps the school understand these needs and provide the necessary support and accommodations, such as access to special education services or physical therapy.
Emergency Preparedness: In the event of a medical emergency, it is crucial for the school to have information about a student's medical conditions, allergies, or medications they may be taking. This information can be vital for first responders and school staff to ensure a quick and appropriate response.
Legal and Liability Issues: Collecting medical documents can help the school fulfill its legal obligations and mitigate liability in case of any health-related incidents. It ensures that the school has taken reasonable steps to safeguard the health of its students.
Counseling and Psychological Support: Some students may require counseling or psychological support services. Medical records can provide insights into any mental health or emotional issues that may impact a student's academic and social well-being.